From the tag on the machine to the number in the audit file
Software alone doesn't fix a register. Someone has to put a tag on every asset and scan it. Here is how an engagement runs, step by step.
One loop, from the tag on the machine to the number in the audit file
- SBC field team
Tag
We walk every location, fix a tamper-evident QR tag on each asset and capture photo, location, condition and custodian.
- SBC field team
Scan & verify
Each tag is scanned with a phone or a handheld scanner. The asset is matched to your existing register, or flagged as unrecorded.
- Software
Reconcile
Found, missing, moved, surplus. Discrepancies land in a worklist with evidence, ready for your approval.
- Your team
Maintain
Transfers, maintenance, insurance, disposals all happen in the app, with approvals and a tamper-evident audit trail.
- Software
Report
Depreciation under both books, CARO verification report, FAR by location, all exported in the format your auditor asks for.
What you provide, and what you get at each step
Most of the work is ours. These are the few things we need from your side, and what you have in hand when each step closes.
| Step | You provide | You get |
|---|---|---|
| Tag | Your current register (Excel is fine), a list of locations, site access and one coordinator per site | A tag on every asset, with photo, location, condition and custodian recorded against it |
| Scan & verify | Access to each room, store and yard on the agreed dates | Every asset scanned and matched to your register, or flagged as not on it |
| Reconcile | A finance reviewer to approve how each discrepancy is treated | A variance register: found, missing, moved and surplus assets, each with its evidence and decision |
| Maintain | Named users for transfers, maintenance and disposal approvals | A register that stays current, with every change logged |
| Report | Your auditor's preferred formats, if any | Fixed asset register by location, depreciation under both books, and the CARO 2020 verification register |
From first call to audit-ready in about a month
Typical sequence for a single large site. Multi-branch organisations run sites in parallel.
- Week 1
Survey and set-up
Site walk, asset classes mapped to your chart of accounts, existing register migrated, tag material chosen.
- Weeks 2–3
Tag and verify
Our team tags every asset and scans it; photo, location and custodian captured; surplus and missing items flagged as we go.
- Week 4
Reconcile and sign off
Variance register reviewed and approved, opening balances finalised, CARO report produced, your team trained on the app.
- Ongoing
Keep it true
Transfers, maintenance and disposals in the app; annual re-verification by your staff or ours.